Procurement Planning
FF&E Procurement Planning for Hotels & Restaurants
Prepare a hotel or restaurant furniture schedule for relevant independent suppliers to review. Identify selected references, quantities, destination, approvals, and required dates so their quotations can address the actual scope.
New to FF&E? Start with our step-by-step FF&E procurement guide for what FF&E covers, the workflow, and how to keep a project on schedule.
Specifying for a client project? How interior designers source commercial furniture at trade prices covers spec packages, sampling and what to ask a supplier for.
Send a project brief for pricing
Furniture schedule
List the rooms, model references, quantities, dimensions and selected finishes. Attach approved drawings or specifications where available.
Delivery requirements
Include the delivery address, receiving contact, dock or liftgate needs, access restrictions and any phased deliveries.
Approval and timing
Identify the decision maker, sample approvals still needed and the date each space must be ready for use.
Build the item list with the FF&E schedule builder and downloadable template.
Confirm the scope before placing the order
Ask for product pricing, freight and any receiving, storage, assembly or installation service to be identified separately. Confirm which services the independent supplier offers for your location and which remain with your project team.
The written proposal should identify the selected models and finishes, quantities, approvals, payment terms and delivery responsibilities. Confirm current availability and the schedule for each line; a general website estimate cannot reserve inventory or establish an opening date.
Choose the next step for your project
Ready to spec?
Planning an FF&E Project?
Send your FF&E scope and project requirements for relevant independent suppliers to review. Confirm products, pricing, delivery, and services directly with the supplier.
Request a Quote →